In the procurement process, which document is essential for initiating the purchase of goods?

The purchase requisition is the document essential for initiating the procurement process. It serves as an internal request for the acquisition of goods or services and outlines the specific items needed, including quantities, descriptions, and sometimes estimated costs. This document is crucial because it formally notifies the procurement or purchasing department that there is a need for certain goods, enabling them to take the next steps in the purchasing process.

In many organizations, the purchase requisition is the first document generated during procurement, laying the groundwork for further action such as creating a purchase order. It helps ensure that all departments are aligned on the needs for the organization and that there is proper authorization for expenditures.

The other documents listed have different roles in the procurement process. The bill of lading is primarily used in shipping and logistics to track goods in transit. The purchase order is created after the purchase requisition and formalizes the terms of purchase with the supplier. An invoice is issued by the supplier after goods have been delivered and is used to request payment. Thus, they do not initiate the purchase but rather follow after the initial request.